How to Check if a Company Name is Available?

Are you starting a new business and looking for the perfect company name? Before registering your business, it’s crucial to check if the company name you have in mind is available. In the United Kingdom, you can’t reserve a company name without forming a limited company. So, how can you ensure that your desired company name is available for registration?

How Do I Reserve a Company Name?

To reserve a company name, you must form a limited company and register the desired name. Reserving a company name without forming a company is not possible. By registering a company with your desired name, you can secure the name and prevent others from using it.

However, it is important to note that once your company is incorporated, you may maintain it in a dormant (non-trading) state, but you must still fulfill your statutory filing and reporting obligations.

Reserving a company name involves the following steps:

Choose a unique name: Ensure that your desired company name is unique and not already registered by another company. It should also comply with the naming requirements set by Companies House.
Register your company: Form a limited company by following the registration process with Companies House. During the registration, provide your chosen company name and other required information.
Check availability: The registration process includes a check for company name availability. If your desired name is available, it will be reserved for your company.
Pay the registration fee: There is a fee associated with the company registration process. Make sure to pay the required fee to complete the reservation.

Once these steps are completed, your company name will be reserved, securing it for your business.

“Reserving a company name without forming a company is not possible. By registering a company with your desired name, you can secure the name and prevent others from using it.”

It’s important to reserve your company name early in the process to ensure that it is available and to avoid any potential conflicts with other businesses. By following the company name reservation process, you can protect your brand and establish a clear identity for your company.

Method	Advantages	Disadvantages
Online Registration	Quick and convenient	May require payment of registration fee
Postal Registration	No online payment required	Slower processing time
In-Person Registration	Assistance from Companies House staff	Requires scheduling an appointment

How Do I Check If My Company Name Is Available?

When you’re ready to check if your desired company name is available, using the Companies House service is one of the most reliable methods. Here’s a detailed step-by-step guide to help you navigate the process:

Step 1: Visit the Companies House Website

Open your web browser and go to the official Companies House website by typing in the URL: https://www.gov.uk/get-information-about-a-company or https://find-and-update.company-information.service.gov.uk/.

Step 2: Access the Company Name Availability Checker

On the Companies House homepage, you’ll find various options and services. To check if your company name is available, click on the option that allows you to “Search the register” or “Get information about a company.”
You may also see a search bar on the page where you can directly enter your proposed company name.

Step 3: Enter Your Proposed Company Name

In the search bar, carefully type the company name you wish to check for availability. Be sure to enter the name exactly as you plan to register it, including capitalization, spacing, and any special characters.
As you type, the system might suggest names that are similar to the one you’re entering. Pay close attention to these suggestions, as they can give you an idea of how unique your name is.

Step 4: Review the Search Results

After entering the name, click the “Search” button to proceed. The system will then search the entire Companies House database to find any companies with names that match or are similar to your proposed name.
The search results will show you a list of existing companies with names that are close to or exactly like the name you entered. If your desired name appears in the list, it means the name is already in use, and you’ll need to choose a different name.
If no results are found, it indicates that the name is likely available for registration.

Step 5: Check for Similar Names

Even if your exact name is not found, it’s essential to review the search results for names that are similar. Companies House may reject a name if it is too similar to an existing company name, as this could cause confusion or be misleading.
Look through the list to ensure that your proposed name is distinct enough from other registered names.

Step 6: Consider Restricted and Sensitive Words

Before finalizing your name, it’s important to know that certain words and phrases are restricted or considered sensitive. For example, words like “Royal,” “Bank,” and “Chartered” require special permission to be used in a company name.
The Companies House website provides guidance on restricted words, so if your name contains any potentially restricted terms, make sure to review these guidelines and obtain the necessary permissions if required.

Step 7: Verify Compliance with Naming Rules

Ensure that your chosen name complies with Companies House naming rules. The name must include “Limited” or “Ltd” if you are forming a limited company, and it should not imply any connection with government bodies or be offensive.

Step 8: Keep a Record of Your Search

Once you’ve determined that your desired company name is available, it’s a good idea to keep a record of your search. This will be useful when you move forward with the registration process, as it confirms that the name was available at the time of your search.

Step 9: Proceed with Registration

With your company name confirmed as available, you can now proceed to register your company through the Companies House service. During the registration process, you’ll be asked to provide your chosen company name, and the system will conduct a final check to confirm its availability.

What Are the Requirements for a Company Name?

When choosing a company name in the UK, it’s essential to ensure that the name complies with the legal requirements set by Companies House. Failing to meet these requirements can lead to the rejection of your chosen name during the registration process. Below are the detailed requirements you must consider when selecting a company name:

1. Uniqueness

Must Be Distinct: Your company name must be unique and distinguishable from other existing company names. Companies House will reject names that are too similar to those already registered to avoid confusion among consumers and other businesses.
Similarity Check: The name cannot be so similar to another that it could mislead the public into thinking the two companies are related. For example, if a company called “Tech Innovations Ltd” already exists, “Tech Innovators Ltd” would likely be rejected due to the similarity.
Exact Matches: If your desired name is an exact match with another existing company, it will be outright rejected. It’s essential to use the Companies House search tool to ensure no other company has the same or a confusingly similar name.

2. Inclusion of “Limited” or “Ltd”

Legal Structure: If you are forming a private limited company, your company name must include the word “Limited” or the abbreviation “Ltd” at the end. This signifies the limited liability of the company’s shareholders, informing the public and potential business partners of the company’s legal status.
Exemptions: There are certain exemptions for companies limited by guarantee, particularly non-profit organizations, which may apply for an exemption from using “Limited” or “Ltd” in their names. However, specific conditions must be met to qualify for this exemption.

3. Avoidance of Sensitive Words or Expressions

Restricted Words: Certain words are restricted or considered sensitive and require approval from the relevant authorities before they can be used in a company name. Examples include “Royal,” “National,” “Bank,” “Chartered,” and “Institute.” Using these words without permission can result in the rejection of your application.
Government or Public Authority Associations: Names that suggest a connection with the government or local authorities are not allowed unless official permission is granted. For instance, words like “Government,” “Council,” or “Authority” are restricted.

4. Avoidance of Offensive Language or Inappropriate Context

Professionalism: Your company name must not include any words or phrases that are considered offensive, obscene, or inappropriate in any context. Companies House will reject names that could harm the reputation of the business or the wider business community.
Cultural Sensitivity: Be mindful of cultural connotations and sensitivities, ensuring that your company name does not offend any particular group or community.

5. No Misleading Information

False Impressions: The company name must not be misleading or suggest that the company engages in activities it is not authorized to carry out. For example, if your company does not offer financial services, you should avoid words like “Bank” or “Finance” in the name.
Legal Implications: Using a name that falsely implies a particular status, endorsement, or relationship with a specific organization or industry can lead to legal consequences.

6. Compliance with Intellectual Property Law

Trademark Considerations: While registering a company name does not automatically grant trademark protection, it’s crucial to ensure that your chosen name does not infringe on existing trademarks. Conducting a trademark search alongside checking name availability can prevent potential legal disputes.
Brand Protection: If you intend to use your company name as a brand, consider registering it as a trademark to secure exclusive rights and prevent others from using a similar name.

7. Length and Format

Character Limitations: The company name must not exceed 160 characters, including spaces and punctuation. This limit ensures the name is manageable and fits within the systems used by Companies House.
Acceptable Characters: The name must consist of letters from the English alphabet and can include numbers and certain symbols (such as & and @). It cannot include punctuation marks or symbols not allowed by Companies House.

8. No Duplicate Registrations

Multiple Entities: You cannot register the same name for multiple companies. Each entity must have a unique identifier, even if the businesses are owned by the same person or organization. For example, if you own two different businesses, they cannot share the same company name.

Can I Be Exempt From Using the Word “Limited” or “Ltd” in a Company Name?

Yes, under certain circumstances, private limited companies in the UK can be exempt from using the word “Limited” or “Ltd” in their company name. This exemption typically applies to companies that are limited by guarantee, particularly non-profit organizations such as charities, clubs, and associations. Here’s a detailed explanation and a step-by-step process for claiming this exemption:

1. Understand the Eligibility Criteria

Limited by Guarantee: The exemption from using “Limited” or “Ltd” is available only to companies that are limited by guarantee, not those limited by shares. Companies limited by guarantee do not have share capital, and their members’ liability is limited to the amount they agree to contribute to the company’s assets if it is wound up.
Non-Profit Organizations: This exemption is generally granted to non-profit organizations that have a charitable, educational, or public welfare purpose. These companies reinvest any profits back into the company to support their mission, rather than distributing them to members or shareholders.

2. Drafting the Articles of Association

Incorporation Documents: When forming your company, you will need to draft the Articles of Association, which set out the rules for how the company will be run. To be eligible for the exemption, your Articles of Association must comply with specific guidelines.
Include a Non-Profit Clause: The Articles must include a clause stating that the company’s income and property will be used solely to promote its objects and not for distribution to its members, except in specific cases such as winding up the company.
Specify the Company’s Objects: The Articles must clearly state the objects (purposes) of the company. These objects should reflect the non-profit nature of the organization and its commitment to public benefit.

3. Applying for Exemption During Registration

Choose a Company Name: Select a company name that reflects your organization’s purpose and does not include the words “Limited” or “Ltd.”
Complete the Incorporation Process: You can apply for the exemption when you first incorporate your company. This is done during the online or paper registration process with Companies House.
Use Custom Articles of Association: Instead of using the standard model articles, submit your own customized Articles of Association that include the required non-profit clauses.
Select the Exemption Option: During the online registration, when prompted, indicate that you are applying for exemption from using “Limited” or “Ltd” in the company name. You’ll need to confirm that your Articles of Association comply with the legal requirements for this exemption.

4. Applying for Exemption After Registration

Existing Companies: If your company is already registered with “Limited” or “Ltd” in its name, you can still apply for the exemption after incorporation.
Submit Form NE01: You’ll need to complete and submit Companies House form NE01 (Application for exemption from the requirement to use “limited” in the company name). This form is available on the Companies House website.
Attach Revised Articles of Association: Along with form NE01, submit revised Articles of Association that include the necessary clauses for non-profit status and the company’s objects.
Pay the Fee: There is no fee for submitting form NE01, but ensure all the details are correct to avoid delays in processing.
Await Approval: Companies House will review your application. If approved, your company will be officially exempt from including “Limited” or “Ltd” in its name.

5. Maintaining the Exemption

Compliance: After receiving the exemption, you must continue to operate in accordance with the Articles of Association that were approved. This includes using the company’s income and property exclusively to promote its stated objects.
Annual Filings: Continue to meet all statutory filing requirements, such as submitting annual returns and financial statements, to maintain the exemption.
Changes to Articles: If you wish to amend your Articles of Association in the future, you must ensure that any changes do not invalidate your exemption. Significant changes may require reapplying for the exemption or risk losing it.

Understanding the Importance of a Trademark

While registering your company name protects it from being used by other businesses in the UK, it’s not the same as securing a trademark. If you want exclusive rights over your company name or brand, you should consider registering it as a trademark. This adds an extra layer of protection and helps avoid potential legal disputes.

Top Alternative Company Name Checker Tools in the UK

When you’re in the process of choosing a company name for your new business, it’s important to ensure that the name is available and doesn’t infringe on existing trademarks or company registrations. While Companies House is the official and most reliable source for checking company name availability, several other tools can provide valuable assistance. Here’s a list of top alternative company name checker tools in the UK:

1. Hoxton Mix Name Checker

Website: Hoxton Mix
Overview: Hoxton Mix provides a simple and effective company name checker tool. The platform not only checks name availability against Companies House records but also offers insights on trademark considerations. It’s a useful tool for entrepreneurs looking to establish their business identity.

2. Uniwide Formations Name Checker

Website: Uniwide Formations
Overview: Uniwide Formations offers an easy-to-use tool that connects directly with the Companies House database. This checker allows you to quickly verify the availability of your desired company name, making it a convenient option for business formation needs.

3. Osome Name Checker

Website: Osome
Overview: Osome provides a sleek and user-friendly name checker that integrates with Companies House data. In addition to checking name availability, Osome offers business registration services, making it a one-stop-shop for starting a new company.

4. Rapid Formations Name Checker

Website: Rapid Formations
Overview: Rapid Formations provides a comprehensive company name search tool that checks the availability of your chosen name against Companies House records. The platform also offers guidance on forming a company and registering your business name.

5. 1st Formations Name Checker

Website: 1st Formations
Overview: 1st Formations is another reliable tool for checking company name availability. It provides instant results from the Companies House database and offers company formation services, helping you secure your name and register your business efficiently.

6. The Formations Company Name Checker

Website: The Formations Company
Overview: This tool allows you to check the availability of your desired company name quickly. It’s connected to the Companies House database and provides immediate feedback, making it easier to find a unique name and proceed with company formation.

7. Company Wizard Name Checker

Website: Company Wizard
Overview: Company Wizard offers a straightforward name checker tool that allows you to search the Companies House database for available names. The platform also provides various services related to company formation and business compliance.

Conclusion

Checking the availability of your company name is a crucial step in starting your business. By using the tools and resources provided by platforms like Companies House, Hoxton Mix, Osome, and others, you can ensure that your desired name is available and meets all legal requirements. Remember to consider trademark registration to protect your brand fully. Taking these steps will help you establish a strong foundation for your business, avoid legal complications, and create a distinctive brand identity.

FAQ

Can private limited companies be exempt from using the word “Limited” or “Ltd” in their company name?

Private limited companies limited by guarantee may be exempt from using “Limited” or “Ltd” in their company name. Exemption can be claimed during the registration process by using your own articles or editing model articles, or after registration by completing Companies House form NE01. This exemption does not apply to companies limited by shares.

Why is it important to check if my company name is available?

Checking the availability of your company name is crucial to ensure uniqueness, compliance with regulations, and to avoid potential legal issues in the future. It helps in setting your business apart and establishing a clear identity.

What is the advantage of using the company name availability checker provided by Uniwide Formations?

The company name availability checker provided by Uniwide Formations is quick, user-friendly, and free. It allows you to determine if your desired name is available for registration without incurring any costs, helping you save time and effort in the naming process.

Why should I consider trademark registration in addition to checking my company name’s availability?

Registering your trademark provides exclusive rights over your name or brand, preventing others from using a similar name or logo. It’s essential for protecting your intellectual property and avoiding infringement issues in the future. Checking company name availability is a preliminary step, while trademark registration offers stronger legal protection.

Can I use a company name that is similar to an existing trademark?

It’s important to avoid using a company name that is too similar to an existing trademark to prevent potential legal disputes. While checking company name availability, also consider searching for existing trademarks to ensure your chosen name doesn’t infringe on someone else’s intellectual property rights.

Can I change my company name after it has been registered?

If you wish to change your company name after registration, you can do so by following the procedures set by Companies House. This typically involves filing the necessary forms, paying any associated fees, and updating your company’s official records. Changing a company name should be done carefully to avoid confusion and ensure compliance with regulations.

What steps should I take if my desired company name is already taken?

If your desired company name is already taken, you’ll need to come up with an alternative name that is unique and complies with the naming requirements. Make sure to check the availability of the new name before proceeding with registration to avoid any conflicts or issues. Consider brainstorming different name options to find one that suits your business and is available for registration.