Welcome to our comprehensive guide on filing the Companies House confirmation statement. Whether you’re a small business owner or a company director, it’s essential to understand the process of filing this annual confirmation document to ensure compliance with UK company law.
Every company, including dormant and non-trading companies, must file a confirmation statement at least once a year with Companies House. This statement confirms that the information held by Companies House about the company is up to date. It is a legal requirement for every UK business to submit this statement, providing accurate and current details about the company’s structure and activities.
Filing the confirmation statement can be done online through the Companies House online filing service, offering a convenient and efficient way to meet the requirements. Before filing, it’s important to update the company’s details, including director and secretary information, people with significant control (PSC), registered office address, and registered email address.
By keeping your company’s information up to date, you not only comply with company law but also ensure transparency and accuracy in your business records. Filing the confirmation statement helps maintain the integrity of the UK company register, enabling stakeholders to make informed decisions based on reliable and current information.
In the following sections of this guide, we will walk you through the step-by-step process of filing your confirmation statement, outlining the filing deadlines, and explaining how to update your company’s details. We will also discuss the benefits of utilizing professional assistance, such as KG Accountants, to streamline the filing process and ensure compliance with Companies House requirements.
How to File Your Confirmation Statement?
To file your confirmation statement, you can use the online filing service provided by Companies House. You will need your password and authentication code to access the service. If you do not have these, you will need to register for online filing.
The confirmation statement should be filed within 14 days of the end of the review period, which is a 12-month period starting from the date of incorporation or from the date of the last filed confirmation statement. It is important to meet the filing deadline to avoid penalties.
If you’re unsure about how to file your confirmation statement, the step-by-step process below will guide you through the submission process:
- Visit the Companies House website and log in to your account.
- Navigate to the online filing section and select “File your confirmation statement”.
- Enter your company’s authentication code and password to access the online filing service.
- Follow the instructions provided to review and update your company’s information, including details such as directors and secretary information, people with significant control (PSC), registered office address, and registered email address.
- Once you have reviewed and updated all the necessary information, proceed to submit your confirmation statement.
- Pay the filing fee online, if applicable, and keep a record of the payment confirmation.
- After submitting your confirmation statement, you will receive a confirmation email from Companies House. Keep this email for your records.
By following these steps, you can easily file your confirmation statement using the online filing service provided by Companies House. Remember to review and update your company’s details before submitting the statement to ensure accurate and up-to-date information.
Filing Deadline
The confirmation statement must be filed within 14 days of the end of the review period. Failing to meet the filing deadline may result in penalties from Companies House. It is essential to stay up to date with your filing obligations to maintain compliance with company law.
Filing Requirements
When filing your confirmation statement, you must ensure that all the required information is provided accurately. This includes updates to the company’s details, any changes to directors and secretary, people with significant control (PSC), registered office address, registered email address, and other relevant statutory information. Failure to provide accurate and complete information may result in delays or penalties.
Updating Your Company’s Details
Before filing the confirmation statement, it is essential to review and update your company’s details. Keeping your company information accurate and up to date is crucial for compliance with the Companies House regulations. Ensure that any changes to your company’s directors and secretary, people with significant control (PSC), registered office address, or registered email address are reported promptly to Companies House.
When filing the confirmation statement, you will also have the opportunity to provide additional information about your company. This includes changes to the Standard Industrial Classification (SIC) code, statement of capital, trading status of shares, exemption from keeping a PSC register, or updates to shareholder information. It is important to take this opportunity to ensure that all the relevant details about your company are correctly reflected in the confirmation statement.
Maintaining accurate and updated company records not only ensures compliance but also helps to establish transparency and credibility for your business. It is vital to keep your company’s details current and provide the most reliable and accurate information to Companies House.
To make the process of updating your company’s details easier, consider outsourcing the task to professionals like KG Accountants. Their expertise and knowledge in navigating the filing requirements can save you time and ensure the accuracy of your submission.
Benefits of Updating Your Company’s Details:
- Maintain compliance with Companies House regulations
- Establish transparency and credibility for your company
- Ensure accurate and up-to-date information is reflected in the confirmation statement
- Save time and streamline the process by outsourcing to professionals like KG Accountants
Keeping your company records updated is not only a legal obligation but also a way to showcase your commitment to accuracy and transparency.
Review Period and Filing Deadline
Companies are required to file a confirmation statement at least once every 12 months. The review period starts either from the date of incorporation or from the date of the last filed confirmation statement. The confirmation statement must be filed within 14 days of the end of the review period to meet the filing deadline.
There is an annual fee of £13 for filing the confirmation statement online. The payment period is separate from the review period and covers 12 months starting from the date of incorporation or from the anniversary of the last filed annual return. The annual fee is only required to be paid with the first confirmation statement in the payment period.
Meeting the filing deadline is essential to ensure compliance with Companies House regulations. Failing to file the confirmation statement within the specified timeframe can result in penalties, and it may also affect the company’s reputation. It is crucial to keep track of the review period and file the confirmation statement promptly to avoid any issues.
Compliance is Key
Complying with the filing deadline demonstrates the company’s commitment to transparency and accountability. It showcases professionalism and ensures that the information held by Companies House is accurate and up to date. By meeting the filing deadline, businesses can maintain a positive relationship with regulatory authorities and stakeholders, while also avoiding potential penalties or legal consequences.
“Filing the confirmation statement on time not only fulfills legal requirements but also strengthens the company’s reputation in the business world.”
Benefits of Timely Filing
Filing the confirmation statement within the specified timeframe offers several benefits to companies. Firstly, it provides an opportunity to review and update the company’s information, ensuring its accuracy and reflecting any changes that may have occurred during the review period. Secondly, timely filing helps maintain good corporate governance and regulatory compliance, which is crucial for the company’s overall reputation and credibility.
Additionally, timely filing allows companies to avoid any unnecessary penalties or enforcement actions that may be imposed for non-compliance. It also helps the company in being audit-ready, as the confirmation statement provides a comprehensive overview of the company’s statutory information and activities.
Stay Organized
To ensure timely filing, it is essential for companies to stay organized and maintain a record of key dates and obligations. This includes setting reminders for the filing deadline, regularly reviewing and updating company information, and keeping track of the review period for future filings. By staying on top of these tasks, companies can streamline the filing process and avoid any last-minute rush or potential errors.
Overall, understanding the review period and filing deadline is crucial for companies to meet their obligations and maintain compliance with Companies House regulations. By filing the confirmation statement on time, businesses can demonstrate their commitment to transparency, accuracy, and good corporate governance, enhancing their reputation in the business world.
Key Dates for Filing the Confirmation Statement
| Review Period Start | Review Period End | Filing Deadline | Payment Period Start | Payment Period End |
|---|---|---|---|---|
| Date of Incorporation or Last Filed Confirmation Statement | Date of Incorporation or Last Filed Confirmation Statement | 14 days after the end of the review period | Date of Incorporation or Last Filed Annual Return | 12 months after the payment period start |
Restoring a Company
When a company needs to be restored to the register after being struck off, it is necessary to file a paper form CS01. Restoring a company requires meeting specific filing requirements and providing the necessary information to Companies House.
To begin the restoration process, the confirmation date that was due before the company was struck off must be provided. It is advisable to contact Companies House to confirm the correct confirmation date before filing the form. This ensures accuracy and avoids any potential delays or complications.
Restoring a company involves completing and submitting the paper form CS01, which includes essential details about the company such as its name, registration number, and the directors’ information. The form must be filled out accurately and in compliance with Companies House regulations.
Once the form has been completed, it can be submitted to Companies House along with any required supporting documentation. It is important to note that there may be fees associated with the restoration process, which should be paid accordingly.
| Filing Requirements for Restoring a Company |
|---|
| File a paper form CS01 |
| Provide the correct confirmation date |
| Ensure accuracy and compliance with Companies House regulations |
| Submit the form and any required supporting documentation |
| Pay any associated fees |
Restoring a company can be a complex process, and it is important to follow the necessary steps and guidelines set by Companies House. By ensuring compliance and providing accurate information, companies can successfully restore their status and resume their business activities.
Conclusion
Filing a confirmation statement with Companies House is an essential requirement for UK businesses. This comprehensive guide has provided valuable insights into the filing process, including how to file, updating company details, review periods, and filing deadlines. By ensuring accurate and compliant information, businesses can maintain transparency and meet their regulatory obligations.
However, navigating the filing process can be complex and time-consuming. That’s where professional assistance, like KG Accountants, comes in. They bring expertise and accuracy to the table, saving you time and ensuring regulatory compliance. Outsourcing the task to professionals reduces stress and provides peace of mind. Additionally, it streamlines the submission process, improving efficiency and reducing the risk of errors.
By leveraging professional assistance, businesses can reap the benefits of audit preparedness, risk mitigation, and cost efficiency. Although there is a cost associated with hiring an accountant, the long-term savings and benefits outweigh the initial investment. KG Accountants can help UK businesses successfully navigate the confirmation statement filing process, allowing them to focus on their core operations while ensuring compliance with Companies House requirements.
FAQ
What is a confirmation statement and why do I need to file it?
A confirmation statement is a filing requirement for every company, including dormant and non-trading companies, in the UK. It confirms that the information held by Companies House about the company is up to date and that the company’s intended future activities are lawful.
What do I need to update before filing the confirmation statement?
Before filing the confirmation statement, it is important to update your company’s details, such as directors and secretary information, people with significant control (PSC), registered office address, and registered email address.
What is the filing deadline for the confirmation statement?
The confirmation statement should be filed within 14 days of the end of the review period, which is a 12-month period starting from the date of incorporation or from the date of the last filed confirmation statement.
Is there a fee for filing the confirmation statement?
Yes, there is an annual fee of £13 for filing the confirmation statement online. The payment period covers 12 months starting from the date of incorporation or from the anniversary of the last filed annual return.
How do I restore a company to the register?
To restore a company, you must file a paper form CS01. When restoring a company, you need to provide the confirmation date that was due before it was struck off. It is advisable to contact Companies House to confirm the correct confirmation date before filing the form.
